BWI Personal Data Protection Policy
This Personal Data Protection Policy defines and informs you of how, in compliance with the regulations on personal data and in particular Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR), Building and Wood Workers’ International (BWI) uses and protects the information you provide and the data collected, if any, when you use the website www.bwint.org, its forms and BWI-Connect and BWIbinder applications.
BWI may updated or amend this policy at any time, in particular to comply with any legislative, regulatory, judicial or technological developments. In such a case, the date of last update will be clearly recorded at the beginning of this policy. Any changes will take effect as soon as they are posted online. BWI invites you to consult this Personal Data Protection Policy each time you visit the website so that you are aware of the latest version, which is permanently accessible on the website.
I. PERSONAL DATA
In general, you can browse the website without providing any personal information. You are under no obligation to provide any information to BWI.
However, refusing to do so may limit your access to certain information or services that you have requested. In some cases, BWI may ask you to provide your surname, first name, e-mail address, telephone number, country, etc. (hereinafter your “personal data”). By providing this information, you expressly agree that BWI may process it for the purposes indicated in point 2 below.
In accordance with the regulations on personal data, BWI informs you of the following points:
1. Identity of the controller
The controller is BUILDING AND WOOD WORKERS’ INTERNATIONAL, with its registered office at 54 Route des Acacias, 1227 Carouge GE, Switzerland.
2. Purpose of data processing
BWI may process your personal data in order to provide you with the information or services that you have requested, including:
c) access to its documents in its Doc Portal
d) statutory or non-statutory event(s) related to BWI
BWI is the only recipient of your personal data. Whether in individual or aggregate format, your personal data are never passed on to any third party, with the exception of subcontractors used by BWI for specific purposes, who may be sent your data only to the extent necessary for carrying out their tasks (graphics, document printing, etc.). Neither BWI nor any of its subcontractors sell the personal data that BWI collects (see point 7 below).
4. Data retention period
Your personal data (surname, first name, postal address, telephone numbers, e-mail addresses, date of birth, title, access rights to Doc Portal and/or BWI applications) are stored by BWI in a database.
You can exercise your online rights and freedoms at any time by contacting BWI by post or by e-mail (see point 5).
However, please note that we may keep a record of your data for archiving purposes.
5. Online rights and freedoms
You have the following rights regarding your personal data, which you can exercise by writing to us at the postal address mentioned in point 1 or by e-mail at firstname.lastname@example.org:
(a) Right to access and communication of data
You have the right to access personal data concerning you.
However, due to the obligation of BWI to secure and protect the personal data that it processes, please note that your request will only be processed if you provide proof of your identity in the form of a scanned copy of your valid identity document.
BWI informs you that it will be entitled, if necessary, to reject patently abusive requests (in terms of their number or their repetitive or automatic nature).
(b) Right to correction and deletion of data
Under this right, the regulation entitles you to request the correction, updating or deletion of data concerning you that prove to be inaccurate, erroneous, incomplete or obsolete.
(c) Right to refuse
The exercise of this right is only possible in one of the following two circumstances:
• on the basis of legitimate and compelling reasons; or
• to prevent the data collected from being used for marketing purposes.
We draw your attention to the fact that the collection and processing of certain data is essential for delivering news and/or campaigns, documents for events and access to certain services.
Consequently, exercising your right to refuse may prevent you from benefiting from these services.
6. Response times
BWI undertakes to respond to your request for access, correction or refusal or any other additional request for information within a reasonable period of time, which may not exceed one month from receipt of your request.
7. Authorized service providers
BWI informs you that it uses authorized service providers to facilitate data processing, in particular for its BWI-Connect and BWIbinder applications. These service providers may be located outside the European Union.
8. Retention of personal data
Data that you provide on our website are stored in the BWI database on a server located at the BWI headquarters in Geneva, with a copy stored in a data centre in Switzerland. The BWI-Connect and BWIbinder applications are also hosted at the BWI headquarters. As part of our events, BWI may need to transmit/host data on servers that are likely to be located within the European Union.
8. Complaining to the competent authority
If you consider that BWI is not fulfilling its obligations with regard to your personal data, you may make a complaint or request to the competent authority.
Cookies are small files placed on your computer’s hard drive when visiting certain websites that are designed to store information for your next visit. They contain personal information that third parties may potentially use. Most Internet browser default settings are configured to allow cookies. These browser settings can be changed to automatically block all cookies or to allow or block certain types of cookie depending on who issued them. However, blocking all cookies makes some websites unusable.
Each Internet browser has its own cookie management settings. To find out how to change your cookie preferences, click on the relevant link below for instructions on accessing your browser’s cookie management settings:
Internet Explorer: https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies
Operational cookies chosen by the user
Cookies for visitor measurement
- Google Analytics
Secure cookies linked to the website
- Session_id for each Internet user who opens the website (Session ID)
BWI March 2018